Every shipment, invoice and payment reconciled.
ResolvHQ gives logistics and road freight finance teams one operational view of the paper trail — so exceptions surface early, month-end closes faster, and nothing gets paid twice.
July reconciliation
Northline Freight · 1,284 source documentsFinance should not have to chase the paper trail.
Freight creates a constant stream of invoices, proof of delivery, payment confirmations and bank transactions. When those records live across inboxes and spreadsheets, small mismatches become expensive delays.
Teams compare documents line by line instead of managing exceptions.
Duplicates, short payments and missed invoices hide in the volume.
Month-end becomes a reconstruction exercise with limited visibility.
From document pile to trusted ledger.
ResolvHQ does the repetitive work first. Your team spends time only where judgement is required.
Bring in the paperwork
Upload invoices, POPs and bank exports in bulk or route them through your dedicated inbox.
Read every field
AI extraction and OCR turn messy documents into structured vendor, amount, date and reference data.
Match with context
Rules and confidence scores compare the records, not just the reference number.
Review what matters
Exceptions arrive with the likely match and the exact fields that need a decision.
Automation with a human safety net.
High-confidence work flows through. Ambiguity stays visible. Nothing disappears into a black box.
Approve automatically
Amount, date, vendor and reference align within your rules.
R12,500.00 = R12,500.00
Give finance the context
Close matches are surfaced with the discrepancy highlighted.
Date differs by 6 days
Protect the ledger
Unresolved records are flagged for follow-up before payment is lost.
One view for operations, finance and leadership.
See the queue, understand the exposure and export a clean reconciliation record without asking three teams for three spreadsheets.
| Reference | Counterparty | Amount | Confidence | Status | Processed |
|---|---|---|---|---|---|
| INV-1042 | Acme Supplies | R12,500.00 | 98% | Matched | Today, 09:42 |
| INV-1043 | Bright Logistics | R3,210.00 | 62% | Needs review | Today, 09:39 |
| INV-1044 | Nova Traders | R890.00 | 11% | Unmatched | Today, 09:31 |
| INV-1045 | Acme Supplies | R6,400.00 | 100% | Matched | Today, 09:24 |
Operationally useful. Commercially defensible.
ResolvHQ is designed for the people who own the numbers and the people who need to trust them.
Audit-ready by default
Every extraction, match, approval and exception carries a traceable record for review and reporting.
Fits your current stack
Start with document uploads and exports. Add API, ERP and TMS workflows as your operation matures.
Controlled automation
Set confidence thresholds, approval rules and exception ownership around how your team already works.
The old way vs ResolvHQ.
Spreadsheets and inboxes against an automated, auditable control layer.
The old way
ResolvHQ
Finance teams are getting hours back.
We went from a two-day reconciliation backlog to same-day close. The review queue means my team only looks at what actually needs a human.
Financial Controller, Meridian Freight
The audit trail alone justified the switch. Every match is logged automatically, which made our year-end audit painless.
Head of Finance, Coastal Distribution
We process ten times the invoice volume with the same headcount. ResolvHQ paid for itself in the first month.
Operations Director, Vantage Logistics
Answers for the people responsible for the numbers.
Getting started
How do I upload my invoices?
Drag and drop files into the upload area, bulk import a folder, or forward documents to your dedicated ResolvHQ inbox address.
How long does matching take?
Most batches are extracted and matched within 60 seconds. Large bulk uploads process in the background and notify you when done.
What formats are supported?
PDF, JPG, PNG and CSV. Scanned documents are handled by our OCR pipeline.
Does ResolvHQ replace our accounting system?
No. ResolvHQ sits alongside your ERP and payment tools, giving your team cleaner inputs and context behind every exception.
Matching accuracy
How accurate is the AI matching?
High-confidence matches are approved automatically while anything below your threshold is routed to the Review Queue.
What happens to uncertain matches?
They arrive with a suggested match, confidence score and the fields that differ, so a human can approve or reject in seconds.
Security and integration
How is my data protected?
Data is encrypted in transit and at rest, with role-based access control and a complete audit trail of every action.
Can I connect to my accounting system?
Export matched batches as CSV for Sage, Xero and QuickBooks, or use a direct integration on Business and Enterprise plans.
Do you offer API access?
Yes. Enterprise plans include a REST API and webhooks for upload, match status and audit events.
Do you comply with POPIA?
Yes. ResolvHQ is South African owned and operated, and processes data in line with POPIA requirements.
Pricing and plans
Is there a free trial?
Yes — 14 days of full access with every feature unlocked and no credit card required. Contact sales for details.
Can I change plans later?
You can upgrade or downgrade at any time; changes are pro-rated on your next invoice.
What if I need more documents?
Add document packs to any plan, or move to Enterprise for unlimited volume.
Make reconciliation a control system, not a monthly fire drill.
Bring us one real workflow. We will show you where automation can remove friction without removing control.